How Much Does a Wedding Reception Venue Cost?

How Much Does a Wedding Reception Venue Cost?

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Here is a breakdown of how much a wedding reception venue will cost and some smart money saving tips:

  • A private room in a casual or ethnic restaurant, such as barbeque, Chinese, or a bar, can cost $50-$250 in room rental fees. On top of that, there is an additional per-person charge for food and beverage, that could be as low as $15-20. You can also find these similar rates at city, county or state parks.
  • Catering halls charge $500-$2,500 or more for a rental fee, which includes tables, chairs, linens, flatware, stemware. It will also include a catering fee per head, which usually includes a minimum total food-and-drink expense. You may also find similarly priced space rentals at historical homes, museums, country clubs, libraries, greenhouses, and reception rooms at botanical gardens. Note, however, that equipment rentals may not be included.
  • Luxury hotels charge anywhere from $2,500-$10,000 or more for renting a ballroom. Often, the hotels also require the use of an on-site caterer, which could lead to an additional cost of $125-$350 or more per person. Other similarly priced venues, which may allow you to bring in your own desired caterer, are scenic resorts or high-end urban loft spaces.
  • Space rentals vary greatly by location, with higher costs being found in metropolitan areas.
  • The average cost of a reception venue rental is $1,250.

  • Most venues will have free parking available for wedding guests.
  • Some venues offer the services of an in-house wedding coordinator and staff member(s) to assist with overseeing the wedding.
  • The venue will usually grant access to the site ahead of time, for planning, setting up and decorating purposes.

  • Some venues may require you to pay for security guards, which can result in an additional charge of $100 or more to your total wedding cost.
  • If you plan to have a wedding at a home in order to cut down costs, do not forget to factor in the significant cost of rentals.

  • Many locations have the ability to be both a ceremony and reception venue, which means you don't have to pay two separate location fees.
  • Although it may be tricky for a bride to get herself ready at a very early time, having a morning wedding can save a lot of money. Serving brunch or lunch at the reception is much cheaper than serving a dinner.
  • Consider an off-season month, such as November or January, to cut your costs.
  • Many venues will charge up to 50% less if you book their location for a Sunday or Friday.
  • Consider non-traditional venues such as a bed & breakfast, a public park, or an art gallery for your reception.
  • Prices are usually much higher in big cities like New York so go outside the city limits to get better deals.
  • Cut down your guest list, invite only close friends and family, and then when you get back from your honeymoon, throw a casual and less expensive party to celebrate with the rest of your friends.
  • Some venues offer all-inclusive package, they take care of everything, including the decorations, food, and cake. This could save you a ton because the venue is able to make deals with various services and then pass the savings on to you.
  • If you're serving alcohol at your cocktail hour and reception, choose a venue thatallows you to bring in your own liquor, wine, and beer.
  • Get married in your backyard if you are up for something less formal and more intimate.
  • Newly-opened venues might offer lower prices as they are attempting to build up a good reputation and gain some new business.

  • Consider all practical factors when searching for your reception venue. This includes guest capacity, parking, lighting, and availability of kitchen for the caterer's use.
  • Many venues have strict policies when it comes to food and drinks, which could heavily affect your financial budget and plans. Before you sign the contract, ask what the venue's policy is on using an outside caterer, bringing in alcohol, and serving alcoholic beverages.
  • Make sure that the venue you rent is appropriate for the number of guests that you will have. Do not even look at venues that accommodate 200 guests when you will only expect 100.

Featured Cover Image: Haley Sheffield

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